Address labels
From MagnOogle Magna WIKI
[edit]
PRINTING ADDRESS LABELS FROM MAGNA
(Avery 5160; 30 labels per page)
1.Create the data file (the information you want to print on the labels): (a)Go to the main Sales Menu (b)Select Contract Report
┌───────────────────────────────────────────────────────────────────────┐ │ S A L E S M E N U │ │───────────────────────────────────────────────────────────────────────│ │ Daily Entries (contracts,cancellations,daily journal) │ │>Contract Report (contract listings) <│ │ Sales Generation Report (daily, weekly, monthly, yearly) │ │ Salesperson's Report Menu (salesperson's analysis & comparison) │ │ Amortization Table (calculates payments too.) │ │ TRW Reports (TRW credit reports) │ │ Marketing Analysis' and Recap (Market recaps, Market Analysis et al.) │ │ Miscellaneous Reports │ └───────────────────────────────────────────────────────────────────────┘
(c)Set Parameters accordingly
┌────────────────────────── CONTRACTS REPORT %I%────────────────────────────┐
│ 1 STARTING DATE: 01/01/1980 │
│ 2 ENDING DATE: 09/26/2006 │
│ 3 1st CONTRACT#: 1 │
│ 4 Last CONTRACT#: 29999 │
│ 5 Report format : MAIL LABELS │
│ 6 Pending only : NO │
│ 7 STARTING WEEK : 0 │
│ 8 ENDING WEEK : 52 │
│ 9 File Output : NO │
│ 10 SalesPerson : │
│ 11 Cancellations : SUPPRESSED │
│ 12 Date to use : WRITTEN │
│ 13 Sales Office : │
│ 14 Sort Order : Date specified │
│ 15 Market Source : │
│ 16 Comments : │
│ 17 Unit/Proj : │
│ 18 Report Name : │
│ 19 Salesperson = : SALESPEOPLE │
│ 20 Country/ST: = : │
└──────────────────────────────────────────────────────────────────────────────┘
ENTER THE NUMBER TO CHANGE OR ENTER TO PRINT __
NOTE: Make sure to Toggle #5 to “Mail Labels” (d)Press Enter to accept parameters (e)At the "Send Report To:" prompt, select FILE and type “owners.sf” for the file name and press Enter
┌────────────────────────── CONTRACTS REPORT %I%────────────────────────────┐ │ 1 STARTING DATE: 01/01/1980 │ │ 2 ENDING DATE: 09/26/2006 │ │ 3 1st CONTRACT#: 1 │ │ 4 Last CONTRACT#: 29999 │ │ 5 Report format : MAIL LABELS │ │ 6 Pending only : NO │ │ 7 STARTING WEEK : 0 │ │ 8 ENDING WEEK : 52 │ │ ┌──────────────────────────────────────────────────────┐ │ │ 1│ Send report to: │ │ │ 1│──────────────────────────────────────────────────────│ │ │ 1│ Your default printer [error - PRINTER environ │ │ │ 1│ SCREEN │ │ │ 1│*Enter file name: owners.sf_____________________ │ │ │ 1│ Other Printer │ │ │ 1└──────────────────────────────────────────────────────┘ │ │ 17 Unit/Proj : │ │ 18 Report Name : │ │ 19 Salesperson = : SALESPEOPLE │ │ 20 Country/ST: = : │ └──────────────────────────────────────────────────────────────────────────────┘
(f) Press Esc to exit the Contract Report and press Any Key to go back to the Sales Menu. 2.Merge the data with Avery 5160 format: (From the main Sales Menu): (a)Select Miscellaneous Reports (b)Select Labels- after creating owners.sf
┌─────────────────────────────────┐ │ MISC. Sales REPORTS │ │─────────────────────────────────│ │ TRW - Trw reports │ │ Recreate Period │ │ Second Name Alphabetically │ │ Country Summary │ │ Country Summary w/Details │ │ Total Sales Line Report │ │ Credit Analysis Report │ │ ZIP Code Contract Printout │ │>Labels-after creating owners.sf<│ └─────────────────────────────────┘
(c)You will now be at the end of the merged file 3.Print the labels: (a)Load the label paper into the printer (usually goes into the manual feed tray) (b)Press Shift-F7
Print
1 - Full Document
2 - Page
3 - Document on Disk
4 - Printer Control
5 - Multiple Pages
6 - View Document
7 - Initialize Printer
Options
S - Select Printer S MCC Tech Room at hp5dp
B - Binding Offset 0"
N - Number of Copies 1
U - Multiple Copies Generated by WordPerfect
G - Graphics Quality Medium
T - Text Quality High
A - Banners No
J - Job Type "[ALL TYPES]"
R - Priority 50
Selection: 0
(c)To ensure the paper and formatting are aligned properly, we suggest printing a test page first by:
i.Press M (to print mulitple pages)
ii.Enter “1-30” (to print the first 30 labels / one sheet)
(d)Press Shift-F7 (when ready to print all labels)
(e)Press F (to print full document; if you printed the first page of labels as a test and don't want to repeat print, Press M and Enter “31-”)
4.To exit the document, Press F7
(a)Press N (No you don't want to save the document)
(b)Press Y (Yes you want to exit WordPerfect)
NDV (09/26/2006)
